A File or Folder Link is an easy way to share a document in your system with an outside vendor or NON-SKYSITE user. This process will create a unique link that will provide one click downloading of a file or files stored in your Archive.
Follow the given procedure to send the download link of the file to another user via email or Communication module:
Select the folder from the Collections Folder section. The file(s) of the selected folder is displayed in the Collection Files section.
Select the files (the download link of which is to be send) by ticking the checkbox beside each file or select all files at once by clicking the checkbox beside the File Name column.
Click on (More button) at the top right-hand corner of the screen. A number of options within a menu appear.
Click Link files menu item. The Collection file download link(s) window opens up. This is shown below,
The download link along with the text is displayed by default within the Text Editor. You can change the text as per your requirement.
You may or may not want to add expiry date. Adding expiry date implies that the file can be downloaded before the expiry date only and if the date exceeds due to any reason you won't be able to download the file i.e. the link will expire.
Select Auto Update file if you want your file to be always the current version regardless of when it is accessed.
Select Enable Viewer if you are sending a file that the recipient may not be able to open and will allow the user to use our Viewer to open the file.
Click Send via email to send the download link to the target user through outlook email.
Click Send via communication to send the file download link to the intended user via the Communication module. Details: About the Communication Module
Click Close to exit the window.
Accessing & Understanding Collection Folder & File Screen
Checking Out Files
Checking In Files
Undo Pending Changes
Viewing Document History
Manage File Permission
Setting Alert for Folder/File