Checking In Files

After you finish working on the particular Collection, check-in and make the file publicly available. If the file is not checked-in, the other user with permission won’t be able to work on that particular file if required. A file needs to be checked in to the application only if it has been checked out before. A file before check in i.e. in check out state can be viewed in the application. You cannot check in a file if it has been checked out.

Follow the given procedure to check in the selected file(s):

  1. Select the already checked out files from the specific folder in the list of Collection Files.

  2. Click on (More button) at the top right-hand corner of the screen. A number of options within a menu appear.

  3. Click Check in files menu item. The Check in Collection file(s) screen appears. This is shown below,

File name section

The selected files that you want to check in are displayed in the grid section.

Revision Info section

User Message Section

This section lets you add recipients to whom you can send notification along with messages stating that the following files have been checked in.

Once the Recipient(s) window opens up,

Messages Section

This section displays the added contacts along with the recipient to whom the message will be send. You will be able to edit the message as well as delete the message from this section.

In the end, click Check in and the selected file(s) gets check in.



Accessing & Understanding Collection Folder & File Screen

Manage View

Copying Files

Moving Files

Linking Files

Deleting Files

Downloading Files

Checking Out Files

Uploading Files

Undo Pending Changes

Viewing Document History

Viewing Files

Manage File Permission

Add/Modify Attributes

Setting Alert for Folder/File

Searching Files